Changing or withdrawing a leave request

If your plans or circumstances change after you have applied for leave you may need to change the details, or withdraw the request altogether. These scenarios are easily handled within Project Works. 

Any changes made to leave requests will go through the same approval process as when submitting the leave request originally


Editing a leave request

Everyone is able to edit their own leave requests, as long as they are in the future. You can edit requests which are pending or have already been approved. Any leave requests which are in the past can only be edited by your Manager or the HR team to ensure any corrections needed to leave balances can be organised.

Note: Editing a request which has previously been approved will need to be resubmitted and re-approved by your Manager.

To edit a request, go to your leave screen and select "Edit Leave Request" for the request. All details of the request can be edited, you can add extra days, remove days and even change the leave type if needed.

Once you have made your changes click Submit, and your Manager will be notified of your updated request. The previous resource allocation will be amended as required, and if the request was previously approved, the resourcing will be changed to a pencil booking.

Note: Leave requests which are for a date in the past can only be edited (or withdrwan)by Managers or the HR team - so contact them to or


Withdrawing a leave request 

Sometime plans change and you need to cancel a leave request. No problem, you can withdraw a request if needed. Everyone is able to withdraw their own leave requests, as long as they are in the future. You can withdraw requests which are pending or have already been approved. Any leave requests which are in the past can only be withdrawn (declined) by your Manager or the HR team to ensure any corrections needed to leave balances can be organised.

From your Leave screen select the request you need to withdraw, and select "Edit leave request. The leave request will be opened so you can see the details of he request.

Click Withdraw to withdraw the request. Your request will be removed from your leave screen and your availability for resourcing will be amended (capacity increased). If the request had been approved your timesheet will also be updated accordingly.